Tender reference number:- PU/CHEM/FCFA-2025/03   Date: 27/08/2025

Sealed quotations are invited from the University-enlisted/ reputed decorators/agencies to quote their lowest possible rate for the supply of the under-mentioned goods, subject to the following terms and conditions.The quotations must be submitted to the Convenor, FCFA-2025, Department of Chemistry, Presidency University (Main Campus), 86/1, College Street, Kolkata – 700073, West Bengal, India.

Last date & time for submission of quotation is 03/09/2025 up to 04:00 p.m.

Consignment in details that need to be rented for organizing FCFA-2025at Presidency University (12/09/2025 – 14/09/2025):

Note: (a) The sealed cover should be duly superscribed with the Enquiry No. & Date and Name of the item quoted in block letter.

(b) Party is requested to keep in touch with Dr. Debobrata Sheet and Dr. Rimi Roy, Department of Chemistry, Presidency University (Main Campus), before quoting the rate to better understand specifications, quality standards, and requirements.

(c) Please make sure to mention unit price for all items that should be inclusive of all applicable taxes, and other charges as stated in point no.3 below.

(d) All decorative materials must be of high quality and suitable for an international academic conference.

(e) Work must be completed and ready at least one day before the conference and maintained throughout the event.

Finance Officer

Terms & conditions of the Quotation:

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.
2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods in details.
3. Price quoted should be inclusive of GST, installation, dismantling, labour and delivery charges up to Presidency University.
4. Rate and amount of GST for each item is to be specified in the quotation.
5. Payment shall be made after satisfactory completion of work as stated in the Work Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.
6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.
7. Validity of the quotation will be at least 03(three) months from the closing date of the enquiry.
8. Our Enquiry No. & Date and Work Order No. with Date must be quoted on all correspondences and those should be duly signed and seal.
9. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the work order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.
10. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.
11. The bidder must submit scanned copies of the following documents:
    (a) Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.
    (b) Valid trade license
    (c) Copy of the PAN Certificate
    (d) GST Registration Certificate
12. In all cases of disputes, the decision of the University shall be final & binding on you.

 By order